Oracle EBS R12 Inventory Period Close: Resolving Pending Transactions

Closing an accounting period in Oracle EBS R12 is a critical task that ensures accurate financial reporting and data integrity. However, pending transactions can hinder this process. This guide provides a step-by-step approach to identifying and resolving these transactions, ensuring a smooth period close.

Learn how to resolve pending transactions in Oracle EBS R12 to ensure a smooth period close. Step-by-step guide for accurate financial reporting.

⎆Accessing Pending Transactions

To view pending transactions:

1. Navigate to: Inventory > Cost > Accounting Close Cycle > Inventory Accounting Periods.

2. Select the relevant open accounting period.

3. Click on the [Pending] button.

The system displays three zones:

• Resolution Required: Transactions that must be resolved before closing the period.

• Resolution Recommended: Transactions that should be addressed to prevent future issues.

• Unprocessed Shipping Transactions: Shipping transactions that need resolution prior to period closure.

  
  

⇒ Resolution Required Transactions

These transactions must be addressed to proceed with period closure:

1. Unprocessed Material Transactions

• Description: Transactions residing in the MTL_MATERIAL_TRANSACTIONS_TEMP table, indicating they have not been fully processed.

• Resolution Steps:

  • Navigate to: Inventory > Transactions > Pending Transactions.

  • Identify and review the unprocessed transactions.

  • Correct any errors and resubmit the transactions for processing.

2. Uncosted Material Transactions

• Description: Transactions in the MTL_MATERIAL_TRANSACTIONS table without associated accounting entries.

• Resolution Steps:

  • Run the Cost Manager to process uncosted transactions.

  • Ensure that all necessary costing setups are correctly configured.

  • Review and resolve any errors preventing costing.

3. Pending WIP Costing Transactions

• Description: Unprocessed resource and overhead accounting transactions in the WIP_COST_TXN_INTERFACE table.

• Resolution Steps:

  • Navigate to: Work in Process > Discrete > Costing > Pending Resource Transactions.

  • Review and process the pending transactions.

  • Address any errors that prevent successful costing.

4. Uncosted WSM Transactions

• Description: Warehouse management system (WSM) transactions that have not been costed.

• Resolution Steps:

  • Identify uncosted WSM transactions through relevant reports.

  • Ensure that all WSM transactions are correctly interfaced and costed.

5. Pending WSM Interface Transactions

• Description: Transactions awaiting processing in the WSM interface.

• Resolution Steps:

  • Review the WMS interface tables for pending transactions.

  • Process or correct the transactions as necessary.

⇒ Resolution Recommended Transactions

While these transactions do not prevent period closure, it's advisable to resolve them:

1. Pending Receiving Transactions

• Description: Unprocessed purchasing transactions in the RCV_TRANSACTIONS_INTERFACE table, including purchase order receipts and returns.

• Resolution Steps:

  • Navigate to: Purchasing > Receiving > Transactions.

  • Identify and process pending receiving transactions.

  • Correct any errors and resubmit as needed.

2. Pending Material Transactions

• Description: Material transactions pending in the MTL_TRANSACTIONS_INTERFACE table.

• Resolution Steps:

  • Navigate to: Inventory > Transactions > Interface Transactions.

  • Review and process pending material transactions.

  • Address any errors to ensure successful processing.

3. Pending Shop Floor Move Transactions

• Description: Unprocessed shop floor move transactions in the WIP_MOVE_TXN_INTERFACE table.

• Resolution Steps:

  • Navigate to: Work in Process > Move Transactions > Pending Transactions.

  • Identify and process pending move transactions.

  • Resolve any issues preventing successful processing.

Note: If these transactions remain unresolved and the period is closed, they cannot be processed later due to their transaction dates falling within a closed period.

⇒ Unprocessed Shipping Transactions

Transactions in this category must be resolved before closing the period:

• Description: Transactions in the WSH_DELIVERY_DETAILS table with a status indicating they are shipped but not fully processed.

• Resolution Steps:

  • Navigate to: Order Management > Shipping > Transactions.

  • Identify and process pending shipping transactions.

  • Ensure that all shipping interfaces have been successfully completed.

🛠️ Best Practices for Period Close

• Regular Monitoring: Consistently monitor transaction interfaces and pending transactions throughout the period to prevent accumulation of issues.

• Concurrent Programs: Schedule and run necessary concurrent programs such as Cost Manager, Material Transaction Manager, and Move Transaction Manager to process transactions timely.

• Reporting: Utilize standard reports like Unprocessed Material Transactions Report, Uncosted Transactions Report, and Pending Transactions Report to identify and address issues proactively.

• Data Fixes: In cases where transactions are stuck due to data issues, collaborate with your DBA or Oracle Support to apply appropriate data fixes.

By diligently addressing all pending transactions and adhering to best practices, organizations can ensure a smooth and accurate period-end close process in Oracle R12.

If you require further assistance or detailed steps for specific transaction types, feel free to ask in comments!